Privacy Policy
Artemis Executive Partners is committed to protecting your privacy. This policy explains how we collect, use, disclose, and safeguard your personal information when you interact with our website, services, and communications.
Artemis Executive Partners ("Artemis," "we," "our," or "us") operates at https://www.theartemispartners.com (the "Website"). This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information ("Personal Data") when you visit our Website, communicate with us by phone, SMS, email, or social media, or otherwise use our executive-search and advisory services (collectively, the "Services").
By accessing the Services, you acknowledge that you have read and understood this Policy and that we will process your Personal Data as described below. This Policy has been updated to reflect the current multi-state U.S. privacy landscape, including laws effective in California, Texas, Virginia, Colorado, Connecticut, Utah, Indiana, Kentucky, Rhode Island, and all other states with comprehensive consumer privacy statutes as of 2026.
Key Definitions
Personal Data We Collect
We may collect the following categories of data:
- Identifiers — name, email, postal address, phone number, IP address, device ID
- Professional Information — job title, employment history, resume/CV, compensation details, LinkedIn URL
- Candidate Assessment Data — interview notes, psychometric scores, background-check results
- Usage Data — pages visited, time on site, links clicked, browser type, referring URL
- Marketing and Communications Data — preferences for receiving email, SMS, voice calls, or postal mail
- Sensitive Data — diversity disclosures, visa status, disability-accommodation requests (only if you choose to share them)
Sources include information you provide directly, publicly available sources (such as LinkedIn), automated collection via cookies or similar technologies, and third-party service providers acting on our behalf.
How and Why We Use Personal Data
Service Delivery and Contract Fulfilment
To match candidates with client mandates, schedule interviews, process payments, and provide client and candidate portals.
RingCentral Voice and SMS Communications
To send interview reminders, event alerts, and urgent service notices via our VoIP and messaging platform.
Mobile Data and SMS Consent (TCPA/RingCentral Compliance)
We send SMS only to numbers that have opted in via web form, written agreement, or keyword reply.
Marketing texts require separate documented consent.
Reply STOP at any time to opt out. Reply HELP for assistance or visit our contact page.
We do not sell or share SMS-consent data. Standard carrier rates apply.
Marketing
To send newsletters, event invitations, and similar communications if you have consented or where allowed by law. You may opt out at any time using the unsubscribe link in any marketing email or by contacting us directly.
Analytics, Security, and Fraud Prevention
To maintain site performance, detect misuse, and secure our systems.
Legal and Compliance Obligations
To satisfy applicable laws, regulations, industry standards, and vendor audits at the federal, state, and international level.
Other Legitimate Business Interests
Including data analysis, product improvement, and record-keeping.
Cookies and Similar Technologies
The Website uses essential, functional, analytics, and advertising cookies. Where required by applicable state or international law, non-essential cookies load only after you grant consent via our cookie banner.
You can change your cookie preferences at any time by clicking "Cookie Settings" in the footer. We also honor recognized Universal Opt-Out Mechanisms, including the Global Privacy Control signal, as required under California, Colorado, Connecticut, Montana, and Texas privacy law.
Disclosure of Personal Data
We disclose Personal Data only as necessary for the following purposes:
- Service Providers / Processors — hosting, communications (RingCentral), ATS/CRM (Zoho, JobDiva), analytics, payment processing, and background-check firms
- Clients and Prospects — to present candidate profiles, but only after you provide consent
- Affiliates and Parent (Bow and Arrow Holdings) — shared services such as finance, HR, and compliance
- Business Transfers — in connection with mergers, acquisitions, restructuring, or financing
- Legal Authorities — when required by law or court order, or to protect rights, safety, or property
- With Your Consent — any sharing not covered above
We do not sell Personal Data for monetary consideration. We do not "share" Personal Data for cross-context behavioral advertising as defined under the California Consumer Privacy Act (CCPA/CPRA).
International Data Transfers
We are based in the United States. If you reside outside the U.S., your data will be transferred to and stored in the U.S. and possibly other jurisdictions. Where required, we rely on adequacy decisions (such as the EU-U.S. Data Privacy Framework), Standard Contractual Clauses, or your explicit consent to legitimize transfers.
We comply with the U.S. Department of Justice Data Security Program Rule, which imposes requirements on transfers of certain sensitive personal data outside the United States, including restrictions on transfers to countries of concern and covered persons. We maintain contractual safeguards and technical controls consistent with these requirements.
Data Retention
We retain Personal Data only as long as necessary for the purposes described in this Policy or to meet legal, accounting, or reporting requirements. Typical retention periods:
Your Privacy Rights
Depending on where you live, you may have rights to:
- Access, correct, or delete your Personal Data
- Restrict or object to certain processing
- Receive a portable copy of your data in a commonly used format
- Withdraw consent at any time (this does not affect processing already performed)
- Opt out of sale or sharing as defined under the CCPA/CPRA and equivalent state laws
- Opt out of profiling and automated decision-making that produces legal or similarly significant effects
- Appeal a denied request under applicable state privacy laws
- Lodge a complaint with a supervisory authority or your state attorney general
Multi-State Consumer Rights
As of 2026, twenty U.S. states have comprehensive consumer privacy laws in effect. If you are a resident of any state with an active privacy statute, including but not limited to California, Texas, Virginia, Colorado, Connecticut, Utah, Oregon, Montana, Delaware, Iowa, New Jersey, New Hampshire, Nebraska, Tennessee, Minnesota, Maryland, Indiana, Kentucky, Rhode Island, and Florida, you may exercise any applicable rights under your state law by submitting a request through the methods below.
We do not discriminate against you for exercising any of your privacy rights. To exercise any right, submit a request via our contact page or email privacy@theartemispartners.com. We will verify your identity before acting on the request and respond within the timeframe required by applicable law.
Security Measures
We employ TLS encryption, role-based access controls, data-loss-prevention monitoring, and annual vendor risk assessments to protect your Personal Data. We conduct periodic security reviews consistent with industry standards and applicable state cybersecurity audit requirements.
No internet transmission is completely secure. Please use care when sharing information online. If you believe your data has been compromised, contact us immediately at privacy@theartemispartners.com.
Automated Decision-Making
We do not engage in fully automated decision-making that produces legal or similarly significant effects without human review. Where we use technology to assist in candidate evaluation or matching, a qualified member of our team reviews and validates every recommendation before any action is taken.
If you have questions about how technology is used in your candidate evaluation, contact us at privacy@theartemispartners.com.
Children's Privacy
Our Services are not directed to individuals under the age of 18. We do not knowingly collect Personal Data from minors. If you believe we have inadvertently collected information from a child, please contact us immediately and we will take steps to delete it.
Third-Party Links
Our Website may contain links to external sites. We are not responsible for the content or privacy practices of those sites. We encourage you to review the privacy policy of every site you visit.
Changes to This Policy
We may update this Privacy Policy from time to time. If changes are material, we will provide at least 30 days notice via email or website banner and update the "Last Updated" date above. Continued use of the Services after the effective date constitutes acceptance of the revised Policy.
We recommend reviewing this page periodically to stay informed about how we protect your information.
Contact Us
If you have questions about this Privacy Policy or wish to exercise your privacy rights, contact us using the information below.
Data Protection Officer (DPO)
Artemis Executive Partners
1800 Bering Drive, Suite 940
Houston, TX 77057 USA
Email: privacy@theartemispartners.com
Phone: +1 833 639-4868